The Procurement Supervisor, Vancouver Drydock is responsible for Procurement, Logistics, and Stores operations at Vancouver Drydock in accordance with procurement best practises, competitive buying practices, corporate policy, Seaspan’s IRB obligations, customer requirements, and ISO requirements.
This role will work closely with Estimating and the Project Team to clearly understand requirements, specifications, and procurement needs. This will provide costing information to Estimating during the bidding of jobs, and will ensure materials and services are on site as required to meet tight re-fit and maintenance schedules.
This position reports to the SCM Manager. Reporting to the incumbent is 1 unionized stores employee. Additional storekeepers or purchasers may report to the incumbent as required on future projects.
- Overseeing the daily purchasing function, the incumbent procures parts, supplies and services at optimum commercial, quality and delivery terms. Continuously seeking ways to raise efficiency levels and improve profitability, the incumbent ensures all materials and services are available on schedule and to specifications in support of production requirements. This includes managing and leading the competitive (RFx) bid process. Expedites priority orders as required.
- Participates in project planning and scheduling and contributes information required for estimates for large projects and bids. Supports internal customers with industry procurement knowledge.
- Provides input on commercial, operational, quality and inventory requirements.
- Communicates with vendors to discuss purchasing requirements and solutions, mediates disputes regarding the suitability of materials or services. Manages corrective action reports with suppliers, as required.
Stores & Logistics
- Manages stores staff by supervising the operational storekeepers activities and performance, seeking seeks ways to raise efficiency levels and improve profitability.
- Collaborates with Stores to ensure deliveries are planned and routed in accordance with business requirements. Implements and ensures sound inventory management practises are being adhered to such as regular cycle counts, optimum order points, as well as yard inventory of steel, pipe, etc.
- Regularly posts the receipts and inventory of VDC Stores, monitors and ensures inventory levels are efficient.
- Collaborates with various corporate and operational procurement leadership to plan and implement SCM procurement improvement initiatives. Seeks ways to improve purchasing policies and procedures, and shares information with the purchasing team.
- Follows market trends for possible supplier sources, makes recommendations based on evaluation of quality, service and price structures of goods and services. Seeks ways to raise efficiency levels and improve profitability via competitive purchasing strategies and inventory planning.
- Ensures supplier and organizational adherence to existing contractual agreements and identifies business development opportunities through supplier partnerships.
Approvals & Reporting
- Regularly approves the invoicing in the Transfer Accounts Payable (TAP) system for VDC materials and services provided. Collaborates with accounting to manage invoice payment and approval processes.
- Reviews and approves weekly reconciliation of purchaser’s Visa P Card statements to ensure accuracy of tax codes and job cost coding.
- Prepares and presents purchasing, supplier activity and material management reports, as required.
Education and Experience
- Completion of a professional supply chain management designation, such as CPP (PMAC/SCMP) program, CPM(ISM) Program, CPIM/CIRM (APICS) Program, or Canadian Professional Logistics Institute (P.Log) Program, or equivalent experience and education.
- Recommended: college diploma in Business or Supply Chain Management, or Materials/Operations Management.
- A minimum of 7 years of purchasing and or materials management experience which includes a minimum of 2 years in a supervisory capacity.
Skills, Knowledge and Required Competencies
- Excellent communications skills in the English language, both verbal and written
- Excellent computer skills, including knowledge of MS Office suite, Oracle JD Edwards enterprise software and electronic order systems
- Ability to compile and produce reports
- Knowledge of standard purchasing procedures, including sourcing, Request For Quotations, Request for Proposals, tenders, negotiations, award and payment procedures
- Knowledge of marine/industrial terminology
- Knowledge of standard logistics practices, including freight, delivery and customs brokers arrangements
- Basic knowledge of accounting principles and familiarity with BC tax law
- Basic knowledge of marine/industrial rules and regulations
- Excellent time management, problem-solving, decision-making, organizational, analytical, communication, negotiation, leadership, and interpersonal skills
- Attention to detail, accuracy and speed
- A high standard of business conduct and ethics, dealing with all situations and issues with integrity, honesty and respect
- Integrity and good judgement in securing cost-effective solutions and timely deliveries from suppliers
- Ability to collaborate, communicate and conduct business affairs tactfully and confidentially with numerous suppliers and internal customers
- Diplomacy and flexibility in accommodating changing demands
- Ability to work independently in a dynamic and schedule-driven environment
Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, aboriginal persons, and persons with disabilities.